Start Planning the Wedding

Planning a wedding is an exciting, emotional and overwhelming experience we don’t want to get wrong.

To help you navigate the process a little easier and reduce any potential mishaps, here’s a detailed, month-by-month breakdown of how to Start Planning the Wedding. You’ll find everything here that you need to create your dream wedding.

Step 1: Enjoy the Engagement (0-1 Month)

Before diving into wedding logistics, take time to celebrate this special moment with your partner, family, and friends. Announce your engagement – Decide how you want to share the news (social media, personal calls, or an engagement party).

Take beautiful engagement photos to mark the occasion. Discuss initial wedding ideas – Talk with your fiancé about wedding expectations, such as the size, location, and overall vibe of your wedding.

Before jumping into wedding logistics, take a moment to celebrate this exciting milestone.

Announce Your Engagement

Decide how you want to share the news: a social media post, an intimate family gathering, or an elaborate engagement party.

If you love photography, schedule an engagement shoot. These photos can be used for save-the-dates, your wedding website, or décor at your reception.

Consider getting a manicure before posting ring photos—close-ups are inevitable!

Have an Initial Wedding Discussion

Talk with your fiancé about your vision for the wedding. Do you imagine an elegant ballroom affair, a rustic barn celebration, or a beachfront ceremony? Discuss estimated guest count, potential locations, and any must-haves (e.g., live music, cultural traditions, or a specific date).

Step 2: Set a Budget (1-2 Months)

Your budget will influence every decision, so establish it early. Discuss contributions – Have a conversation with both families to see if they’re contributing and how much. Research average wedding costs – Look at wedding costs in your desired location to set realistic expectations. Prioritize spending – Make a list of what’s most important (e.g., venue, photographer) and allocate funds accordingly. Consider a wedding planner – If your budget allows, hiring a planner can help save time and reduce stress.

If a full planner is too expensive, consider a day-of coordinator to handle logistics on the wedding day.

Your budget is the foundation of your wedding planning, influencing every decision.

Discuss Contributions

1. Talk with both families to see if they’re wanting or able to contribute to the wedding.

2. Consider how much you and your fiancé can comfortably afford to spend without going into debt.

Research Average Wedding Costs

Wedding costs vary significantly based on location, guest count, and vendors.

Look into the average costs for venues, catering, photography, florals, and attire in your desired area.

Prioritize Spending

Make a list of must-haves versus things you can compromise on. Do you want to splurge on a designer dress, or is an open bar more important?

Use a budgeting tool or spreadsheet to track expenses and avoid overspending.

Step 3: Choose a Date and Venue (2-4 Months)

Securing your wedding date by booking a venue, is a start planning the wedding, as popular locations fill up quickly. Decide on a season and date range – Consider weather, guest availability, and pricing differences across seasons. Tour venues – Visit potential venues in person and take note of their capacity, amenities, and restrictions. Compare packages and contracts – Look for hidden fees, cancellation policies, and included services.

Your venue determines your wedding date, so secure it early!

Decide on a Season and Date Range

Think about weather conditions, guest availability, and pricing.

Peak wedding season (spring and fall) can be more expensive, while winter or weekday weddings can save you money.

Tour Venues and Compare Packages

1. Schedule tours of potential venues, whether in person or virtually.

2. Consider capacity, layout, included amenities (tables, chairs, linens), and any restrictions.

3. Ask about backup options for outdoor weddings in case of bad weather.

Step 4: Build Your Guest List (3-5 Months)

Your guest count will impact your budget and venue choice. Draft an initial list – Start with close family and friends, then expand as needed. Determine must-have vs. optional guests – Consider a tiered list to adjust if needed. Factor in travel requirements – If you’re having a destination wedding, keep travel and accommodation in mind for guests

Create a Rough Draft

• Start planning the wedding with immediate family and closest friends, then expand as needed.

• Decide if you want a child-free wedding or a plus-one policy.

Use a Tiered System

• List must-have guests (family, best friends) in Tier 1.

• Place colleagues, distant relatives, and acquaintances in Tier 2.

• If budget constraints arise, adjust accordingly.

Consider Guest Travel Needs

• If hosting a destination wedding, ensure affordable lodging options are available.

• Send save-the-dates early so guests have time to plan.

Get our Free Checklist to help you keep on track. Click HERE

Step 5: Hire Key Vendors (4-6 Months)

The best vendors book up fast, so secure them early. Photographer/Videographer – Look at portfolios, meet with them, and discuss their shooting style. Caterer – Schedule tastings to find the right menu and consider dietary restrictions. Entertainment (DJ/Band) – Ask for performance videos or live showcases. Florist – Show inspiration photos and discuss seasonal availability. Officiant – Choose someone who aligns with your vision for the ceremony. Hair & Makeup Artist – Do a trial session to ensure you love the look. Wedding Planner (if needed) – Ensure they understand your vision and budget constraints.

Photographer & Videographer

• Look at portfolios and read reviews.

• Discuss their style—do you prefer candid documentary-style photos or posed portraits?

Caterer

• Schedule tastings to select a menu that fits your theme and accommodates dietary restrictions.

Entertainment (DJ/Band)

• Ask for performance videos or attend a live showcase.

• Discuss your must-play and do-not-play song lists.

Florist

• Provide inspiration photos and discuss seasonal flower availability.

Officiant

• Decide between a religious or secular ceremony.

• Meet with your officiant to discuss ceremony structure and personalized vows.

Step 6: Choose Your Wedding Party (5-7 Months)

Pick the people who will support you throughout this journey when you start planning the wedding.

Select Bridesmaids and Groomsmen

• Choose those who will be supportive, reliable, and drama-free.

• Consider alternative wedding party options—mixed-gender groups or a small bridal party.

Discuss Attire and Expectations

• Choose a color scheme and dress/suit styles.

• Clarify financial expectations—who pays for what?

Step 7: Shop for Attire (6-9 Months)

Finding the perfect attire takes time!

Bridal Attire

• Start shopping early to allow time for fittings and alterations.

• Bring trusted friends or family for honest opinions.

Groom & Groomsmen Attire

• Choose between renting or buying.

• Coordinate colors with the wedding theme.

Step 8: Send Save-the-Dates (7-10 Months)

Now start planning the wedding by letting guests know your wedding date well in advance.

Design & Mail Save-the-Dates

• Match them to your wedding theme.

• Send digital versions if you prefer an eco-friendly option.

Check out our range of Happy Events Stationery HERE

Step 9: Plan the Details (9-12 Months)

Now, it’s time to fine-tune the elements that make your wedding unique.

Create a Wedding Website

• Include venue info, accommodations, and registry details.
  

Plan the Ceremony & Reception Timeline

• Work with vendors to ensure a smooth flow of events.

Organize Guest Transportation

• If needed, book shuttles or hotel room blocks.

Step 10: Send Invitations (3-4 Months Before)

Your official invites should go out in time for RSVPs.

Order & Mail Invitations

• Include RSVP cards with meal choices.

• Set a deadline for responses.

Check out our Wedding Collection HERE

Step 11: Arrange Pre-Wedding Events (2-3 Months Before)

Start planning the wedding celebrations prior to the big day to celebrate with friends and family.

Bridal Shower & Bachelorette Party

• Hosted by the maid of honor or close friends.

• Plan a destination trip or intimate gathering.

Rehearsal Dinner

• Finalize the guest list and book a venue.

See more stationery like this HERE

Step 12: Final Preparations (1-2 Months Before)

Confirm all details for a stress-free wedding.

Final Fittings & Seating Chart

• Ensure your attire fits perfectly.

• Arrange seating to optimize guest comfort.

Confirm with Vendors

• Reconfirm all bookings, arrival times, and special requests.

Enjoy Your Wedding Day!

Relax and soak in every moment—you’ve planned a beautiful celebration!

This detailed guide ensures you stay on track while enjoying the process. Happy planning! 🎉

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